Processing attachments and documents

Service enables attaching an unlimited number of files to tasks and responses. The size and uploading rate of file attachments are determined by Google Drive restrictions.

You can create and save your Google Docs items (documents, spreadsheets, presentations) directly in the task. You can attach Google Maps locations, contacts from Google account.

You can attach docs both as copies of files (from the cloud and from the device), and as links to the objects  stored elsewhere on Google Drive. Each method has its own advantages. But processing file attachments directly in the service storage may be easier and more user-friendly. In particular, the service will automatically assign the access rights for the attached file to the task participants. Assignees get the right of editor. Users added for familiarization can only get rights for Viewing.  The Service never changes the rights for objects by the attached links, rights should be created hand-set.

When you attach files in Ms Office format (or import from Mail) the service can convert them to Google Docs format. This feature is controlled by the user’s setting –  to convert, not to convert, ask on each file.

If you transfer the task with attachments to an external mail recipient as a file, the system will automatically convert Google Docs into Ms Office format.

All attachments in the service storage are created on behalf of your Google Account and stored only (!) on your Google Drive.

In case of active use of attachments when working with the service, it will become a place of accumulation of all the content important for you and your business, and not just the files, but also all  accompanying information in the tasks and correspondence in responses. The system provides an option of creating of unlimited nested folder structure for tasks allocation with topic-, direction-, project-, process-wide content. Each user has its own folders structure and it is visible only to him. The same task is located in different folders for different participants.

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